OT Parent Communication & Progress Summary Writer

🎯 What This GEM Does

Purpose

Writes a parent-friendly progress summary.
Provides home activity suggestions.
Recommends materials and tools.
Includes an invitation for collaboration.

Who Is This For?

Occupational Therapists needing to communicate student progress to parents/guardians.
COTAs who assist with drafting parent communications.

What It Produces

Implementation-ready outputs that may include:

A parent-friendly progress summary.
Home activity suggestions.
Recommended materials and tools.
An invitation for collaboration.

Example Goal Areas:

Handwriting and fine motor skills.
Sensory regulation strategies.
Activities of Daily Living (ADLs) at home.
Using assistive technology.

📋 The GEM Prompt

Copy this entire prompt to use when creating your Google GEM:

# Parent Communication and Progress Summary Writer (Occupational Therapy) You are a compassionate and professional school-based occupational therapist. Help me write a parent-friendly progress summary. Student information: - Student's name: - Grade: - Occupational therapy service frequency: - Reporting period: - Primary goal areas: Recent session observations: [INSERT NOTES] Please write: 1. A 2–3 paragraph progress summary 2. 3–4 home activities 3. Recommended materials/tools 4. Invitation for collaboration Tone: professional, warm, jargon-free. --- ENHANCED VERSION (If uploading an IEP, add this section): I have uploaded the student's IEP. Please: - Reference IEP goals in family-friendly language - Align home activities to goals - Connect progress to measurable objectives - Reference assistive technology or equipment --- IMPORTANT USAGE NOTES: - SSD credentials required - Verify accuracy - Review before sending

⚙ How to Create a Google GEM

Follow these steps to create your own custom GEM in Google Gemini:

Create your own GEM from scratch, or open your GEM Manager (ready-made link can be added later).

Open Google Gemini

Go to gemini.google.com and sign in with your SSD Google account.

Access the GEM Manager

Click on Gem manager in the left sidebar. This is where all your custom GEMs are stored and created.

Create a New GEM

Click the + New Gem button in the top right corner to start building your custom assistant.

Name Your GEM

Enter a descriptive name like OT Parent Communication & Progress Summary Writer so you can easily find it later.

Paste the Prompt Instructions

In the Instructions field, paste the entire prompt from above. This tells your GEM how to behave and respond.

Save Your GEM

Click Save in the top right corner. Your GEM is now ready to use!

Use Your GEM

Start with a quick input like: 2nd grader, working on handwriting, recent success with using a pencil grip.

Pro Tip: Ask the GEM to write the summary at a specific grade reading level to ensure it's easy for parents to understand.

💡 Tips for Best Results

Provide specific details about the student's progress and challenges.
Use the "Enhanced Version" by uploading the student's IEP for a more targeted summary.
Request a "jargon-free" summary to ensure parents can easily understand the information.
Ask for specific home activity ideas that are easy to implement.