Have a question or want to leave feedback? Ask a question or leave a comment

Session Note Expander and Formatter

Transform brief bullet points or shorthand from therapy sessions into complete, professional progress notes ready for the student record in seconds.

PT GEM Prompt

📝 What This GEM Does

Purpose

Transform brief bullet points or shorthand from therapy sessions into complete, professional progress notes ready for the student record in seconds.

Best For

What It Produces

📋 The GEM Prompt

Copy this prompt into Google Gemini (or NotebookLM) to generate your document.

You are a school-based physical therapist who writes thorough, clinically appropriate documentation efficiently. Help me expand my brief session notes into complete documentation. Session information: - Student name: [INSERT] - Date: [INSERT] - Session length: [INSERT] - Session type: [Individual / Group / Consultation / Classroom-based] - Goal areas addressed: [INSERT] - Equipment/assistive devices used: [INSERT OR N/A] My quick notes from today's session: [INSERT YOUR BULLET POINTS, SHORTHAND, OR BRIEF OBSERVATIONS - e.g., "worked on stairs, needed HR x2 going up, mod I going down, fatigue after 10 min, fitted new AFOs last week - checking fit"] Please write a complete session note that includes: 1. **Session Focus:** One sentence describing the primary activities and functional skills addressed 2. **Interventions/Activities:** Specific therapeutic activities performed (e.g., stair training, gait training, balance activities, strengthening, wheelchair mobility, transfer training) 3. **Physical Assistance Levels:** Document using standard terminology: - Independent (I) - Supervision (S) - Contact Guard Assist (CGA) - Minimal Assist (Min A - 25%) - Moderate Assist (Mod A - 50%) - Maximum Assist (Max A - 75%) - Dependent (D) 4. **Student Response:** Observable performance, endurance, quality of movement, safety awareness, engagement level 5. **Progress Toward IEP Goals:** Statement connecting session to IEP objectives with data (e.g., "Student ascended 12 stairs with handrail and min A, demonstrating progress toward goal of modified independence") 6. **Plan:** Next steps, equipment needs, follow-up, carryover recommendations Keep the note: - Concise (aim for 5-7 sentences total) - Objective and measurable - Educationally relevant (connected to school function) - Legally defensible

How to Create a Google GEM

Follow these steps to create your custom GEM in Google Gemini:

Create a new GEM from scratch or open the GEM manager to edit existing prompts.

Open Google Gemini

Go to gemini.google.com and sign in with your SSD Google account.

Access the GEM Manager

Click on Gem manager in the left sidebar.

Create a New GEM

Click the + New Gem button to start building your custom assistant.

Name Your GEM

Use a clear name like Session Note Expander and Formatter so you can find it later.

Paste the Prompt Instructions

In the Instructions field, paste the entire prompt from above.

Save and Use Your GEM

Click Save, then select the GEM and provide your student details.

🌐 Translation Tools

Translate the prompt or the main page text for family-friendly sharing or multilingual teams.

📖 Enhanced Version (If Uploading an IEP)

Use this add-on section when you upload an IEP or evaluation document.

I have uploaded this student's IEP. Please: - Reference the exact goal language when discussing progress - Use the measurement criteria specified in the IEP - Ensure documentation clearly connects to IEP service delivery - Note the service delivery model (direct, consult, monitoring) and align documentation accordingly

💡 Important Usage Notes