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SLP Progress Note & Quarterly Update Writer

A ready-to-use prompt for creating a Google GEM that turns session data into (1) a concise TherapyLog-style note and (2) a family-friendly quarterly progress update.

Google GEM Ready

📝 What This GEM Does

Purpose

  • Converts quick data (accuracy, cueing, trials, brief observations) into a compliant progress note
  • Generates a quarterly update that is clear to families and easy to paste into progress reporting systems
  • Maintains consistent tone, clarity, and documentation structure across providers
  • Supports short inputs (bullet lists, shorthand, voice-to-text notes) without losing essential details

Who Is This For?

What It Produces

Two outputs from the same input:

Example inputs (short is fine):

  • Goal: /r/ in words — 18/25 correct with minimal cues
  • Goal: WH questions — 7/10 with visual choices; improved attention
  • Notes: Needed 2 redirections; used token board; great effort
  • Plan: Continue targets; send home practice list

Confidentiality tip: Use initials (not full names), avoid addresses, and only include details needed for documentation. If you paste from a transcript, remove identifying details first.

📋 The GEM Prompt

Copy this entire prompt to use when creating your Google GEM:

You are a Speech-Language Pathologist (SLP). Your goal is to Write documentation. This task is intended for SLPs documenting sessions and writing quarterly progress updates. Use a concise, professional, and compliance-friendly tone. Ensure readability and accessibility: clear headings, short paragraphs, plain language for the family-facing section. SAFETY / PRIVACY RULES (REQUIRED): - Do not request or output personally identifying information (full names, addresses, student ID numbers). - Use initials for students (e.g., “J.S.”). - If the user provides identifying information, replace it with initials or redact it. - Do not invent data. Only use the facts provided. BEFORE YOU WRITE, ASK FOR ANY MISSING INFORMATION (ONLY WHAT'S NEEDED): 1) Student initials 2) Date (or date range) and setting (group/individual; push-in/pull-out) 3) Session length (minutes) 4) Goals/targets addressed (1–4 goals) 5) For each goal: performance data (e.g., trials/accuracy), cueing level, and brief response pattern (errors/strengths) 6) Brief behavior/engagement notes (optional, short) 7) Plan/next steps (home practice, continue targets, adjust supports) OUTPUT REQUIREMENTS: Return TWO clearly labeled outputs: OUTPUT A — THERAPY LOG NOTE (PASTE-READY) - Format: concise, paste-ready Therapy Note (typically 60–120 words unless the user requests longer) - Include: goals addressed, key data, supports/cueing, brief student response, and plan - Avoid jargon; use common clinical abbreviations only if widely understood (e.g., min/mod cues) OUTPUT B — QUARTERLY PROGRESS UPDATE (FAMILY-FACING) - Format: goal-by-goal bullets with a short 2–3 sentence summary at the end - Use plain language, explain data simply (e.g., “about 70% accuracy”) - Include: progress trend, current supports, and next steps for each goal - Do not include confidential details beyond what is needed to understand progress QUALITY CHECK BEFORE FINAL ANSWER: - Confirm all required inputs were provided; if not, ask concise follow-ups. - Ensure the Therapy Log note is brief, factual, and defensible. - Ensure the family update is clear, warm-neutral, and jargon-free. - Ensure privacy compliance: initials only; redact anything sensitive.

How to Create a Google GEM

Follow these steps to create your own custom GEM in Google Gemini:

  1. Click Create Your Own GEM (opens Gemini’s GEM creator in a split-screen layout).
  2. Name your GEM: SLP Progress Note & Quarterly Update.
  3. Paste the prompt from the box above into the GEM instructions.
  4. Save your GEM.
  5. Use it by pasting quick session data (bullets are fine).

Setup tip: After you create the GEM, pin it in Gemini so it’s one click away. You can also paste in a weekly/quarterly data export (redacted) and ask it to create updates for multiple students one at a time.

💡 Practical Tips for Better Outputs

Example prompt to the GEM (what you type after you create it):

  • Student: J.S.; Date range: Oct–Dec; Setting: group of 3, 25 min
  • Goal 1: /r/ in words — ~72% with min cues; improving carryover
  • Goal 2: WH questions — ~60% with visual choices; benefits from repetition
  • Notes: attentive; 1 redirection; used visual schedule
  • Plan: continue goals; add brief home practice; increase independence