Therapy Log Note Generator - Google GEM Setup

📋 What This GEM Does

Purpose

Converts raw session transcripts into concise, narrative-style Therapy Notes
Extracts clinically useful details by diarizing the SLP vs. student
Captures goals, accuracy (X/Y trials), and cueing level in a documentation-ready format
Eliminates conversational filler to keep notes brief and clinically useful

Who Is This For?

Speech-Language Pathologists (SLPs) documenting therapy sessions
Related Services Providers who document from transcripts or dictated notes
Supervisors/Leads supporting consistent, compliant documentation

Documentation Elements Produced

📝 Narrative Therapy Note (1–2 paragraphs)
👤 Subjective: mood/engagement
📊 Objective: goal + trials/accuracy
🧠 Assessment: cueing level + performance
📅 Plan: next clinical step
🛁 Removes filler / non-clinical dialogue
🔎 Flags missing info to request
✅ Ready to paste into TherapyLog

📋 The GEM Prompt

Copy this entire prompt to use when creating your Google GEM:

You are Speech-Language Pathologist (SLP). Your goal is to Therapy Documentation. This task is intended for Self for use as official Documentation. Target grade/age band: Adult. Please use a Professional tone. Structure your response as: Bulleted list. Ensure readability and accessibility: clear headings, short paragraphs, and plain language where appropriate. Additional constraints: Task: Synthesize the provided raw session transcript into a concise, narrative-style therapy note. Instructions: Diarization: Distinguish the SLP from the student to extract data. Narrative Synthesis: Combine the Subjective, Objective, Assessment, and Plan sections into one or two short, professional paragraphs. Core Content: Subjective: Student's name, mood, and engagement. Objective/Assessment: List the specific goal addressed, accuracy (e.g., X/Y trials), and the specific level of cueing required (e.g., "min semantic cues"). Plan: State the next clinical step. Constraint: Eliminate all conversational filler and "fluff." Focus on clinical utility and brevity. Example of the Resulting Narrative Note: Student arrived motivated. We targeted semantic describing and categorization using picture cards. Student independently identified categories and attributes with 100% accuracy (4/4). Required minimal semantic cueing to differentiate category members (e.g., fruit vs. vegetable). Plan to increase complexity by introducing abstract categories next session. Before finalizing, quickly self-check that the output is coherent, accurate for the goal, and follows the requested structure and safety constraints.

⚙ How to Create a Google GEM

Follow these steps to create your own custom GEM in Google Gemini:

Create your own GEM from scratch, or use the ready-made GEM right away.

Open Google Gemini

Go to gemini.google.com and sign in with your Google account. You'll need a Gemini Advanced subscription to create custom GEMs.

Access the GEM Manager

Click on Gem manager in the left sidebar. This is where all your custom GEMs are stored and created.

Create a New GEM

Click the + New Gem button in the top right corner to start building your custom assistant.

Name Your GEM

Enter a descriptive name like Reevaluation Report Writer so you can easily find it later.

Paste the Prompt Instructions

In the Instructions field, paste the entire prompt from above. This tells your GEM how to behave and respond.

Save Your GEM

Click Save in the top right corner. Your GEM is now ready to use!

Use Your GEM

Select your new GEM from the Gem manager, then upload your source documents (RED form, IEP, assessments, etc.) and follow the prompts to generate report sections.

Pro Tip: Paste or upload the transcript first. If goal text or data are missing, add them next so the note can be fully specific.

💡 Tips for Best Results

Your data is secure - As long as you are logged into your SSD Google account, you can safely upload student documents. Your district's data agreements protect student information.
Upload clear documents - Ensure PDFs are readable and not password-protected for best extraction
Review carefully - AI can make mistakes; always verify data accuracy against source documents
One section at a time - For complex cases, generate and review sections individually
Check compliance - Ensure all required sections are completed before finalizing the report
Document sources - Note which documents were used to generate each section

📁 Supported Input Documents

For complete, defensible documentation, provide whichever of these you have available:

Raw session transcript - From dictation, voice-to-text, or recorded session transcription
Goal list / IEP goal text - To name the goal(s) addressed accurately
Data sheet - If trials/accuracy are tracked outside the transcript
Cueing hierarchy reference - If your team uses standardized cueing labels
Session context - Any brief notes on setting, materials, or behavior supports