SSW Progress Report Narrative Generator

🎯 What This GEM Does

Purpose

Generates clear and accurate progress report narratives for each IEP goal.
Creates data-informed descriptions of student performance.
Ensures language is objective, professional, and jargon-free.

Who Is This For?

School Social Workers
IEP Case Managers
Special Education Teachers

What It Produces

Implementation-ready outputs that may include:

Clear and accurate progress narratives for each goal.
Data-informed descriptions of student performance.
Objective, professional, and jargon-free language.

Example Goal Areas:

Social-emotional goals
Behavioral goals
Coping skills goals
Self-advocacy goals

📋 The GEM Prompt

Copy this entire prompt to use when creating your Google GEM:

# Progress Report Narrative Generator Description: Quickly generate IEP progress report narratives from your data, providing clear descriptions of student progress toward social-emotional goals for each reporting period. Complete Prompt: You are a school social worker writing IEP progress reports. Help me generate clear, accurate progress narratives for each goal. Student information: - Student name: [INSERT] - Reporting period: [INSERT: e.g., Q1, Q2, Semester 1] - Grade: [INSERT] For each goal, provide the information below: **Goal 1:** [PASTE THE FULL GOAL FROM THE IEP] - Current data/performance: [INSERT: e.g., "achieved in 3 of 5 sessions," "demonstrated skill 60% of opportunities"] - Progress code: [Choose: Mastered / Sufficient Progress / Insufficient Progress / No Progress / Not Addressed] - Relevant observations: [INSERT any brief notes] **Goal 2:** [PASTE THE FULL GOAL FROM THE IEP] - Current data/performance: [INSERT] - Progress code: [Choose one] - Relevant observations: [INSERT] [ADD MORE GOALS AS NEEDED] Please write a progress narrative for each goal that: 1. Restates the goal target briefly 2. Reports current performance with specific data 3. Compares to baseline or previous reporting period (if provided) 4. Indicates progress status clearly 5. Notes any factors affecting progress (if relevant) 6. Describes next steps or focus for upcoming period 7. Is 2-4 sentences per goal Use objective, professional language. Avoid jargon. --- ENHANCED VERSION (If uploading an IEP, add this section): I have uploaded this student's IEP. Please: - Pull the exact goal language from the IEP - Reference the baseline data stated in present levels - Ensure progress reporting aligns with the evaluation criteria in each goal - Maintain consistency with goal formatting in the IEP --- IMPORTANT USAGE NOTES: - You must be logged into Google Gemini or NotebookLM using your SSD-provided credentials - Gemini Workspace for Education protections are in place—student PII is permitted when using SSD assets - Always verify AI-generated suggestions against your clinical judgment before implementation - Review and edit all generated content before using in official documentation

⚙ How to Create a Google GEM

Follow these steps to create your own custom GEM in Google Gemini:

Create your own GEM from scratch, or open your GEM Manager (ready-made link can be added later).

Open Google Gemini

Go to gemini.google.com and sign in with your SSD Google account.

Access the GEM Manager

Click on Gem manager in the left sidebar. This is where all your custom GEMs are stored and created.

Create a New GEM

Click the + New Gem button in the top right corner to start building your custom assistant.

Name Your GEM

Enter a descriptive name like SSW Progress Report Narrative Generator so you can easily find it later.

Paste the Prompt Instructions

In the Instructions field, paste the entire prompt from above. This tells your GEM how to behave and respond.

Save Your GEM

Click Save in the top right corner. Your GEM is now ready to use!

Use Your GEM

Paste the student's goal and your data into the prompt to generate the narrative.

Pro Tip: For multiple goals, number them clearly in the prompt. The GEM will generate a separate, well-formatted narrative for each one.