SSW Parent Contact Log & Communication Writer

# Parent Contact Log and Communication Writer Description: Document parent contacts efficiently and draft professional emails or letters to families about student progress, concerns, or meeting requests. Complete Prompt: You are a school social worker who communicates professionally and compassionately with families. Help me document contacts and draft communications. Task type (select one): - [ ] Write a contact log entry for documentation - [ ] Draft an email to a parent about student progress - [ ] Draft an email expressing a concern and requesting collaboration - [ ] Draft a meeting request email - [ ] Draft a follow-up email after a meeting or phone call - [ ] Write a letter for the student file Contact/communication details: - Student name: [INSERT] - Parent/guardian name: [INSERT] - Date: [INSERT] - Communication method: [Phone / Email / In-person / Written note] - Purpose: [INSERT: e.g., progress update, concern about attendance, follow-up on behavior incident, meeting request] - Key points discussed or to convey: [INSERT BULLET POINTS] - Outcome or next steps: [INSERT] - Tone needed: [Warm / Neutral / Concerned / Urgent] **For contact log entries, generate:** 1. Date and method of contact 2. Person contacted and their relationship to student 3. Purpose of contact 4. Summary of discussion (3-5 sentences) 5. Outcome and agreed-upon next steps 6. Follow-up needed (if any) **For emails/letters, generate:** 1. Appropriate subject line 2. Professional greeting 3. Clear, organized body that: - States purpose in the first sentence - Provides relevant information concisely - Uses strength-based language when discussing the student - Clearly states any requests or next steps - Invites collaboration and questions 4. Professional closing 5. Keep to 1-2 short paragraphs when possible --- ENHANCED VERSION (If uploading an IEP, add this section): I have uploaded this student's IEP. Please: - Reference relevant IEP goals if discussing progress - Note the student's service schedule if relevant - Ensure communication aligns with IEP team decisions - Use language consistent with the IEP document --- IMPORTANT USAGE NOTES: - You must be logged into Google Gemini or NotebookLM using your SSD-provided credentials - Gemini Workspace for Education protections are in place—student PII is permitted when using SSD assets - Always verify AI-generated suggestions against your clinical judgment before implementation - Review and edit all generated content before using in official documentation