SSW IEP Meeting Preparation & Talking Points Generator

🎯 What This GEM Does

Purpose

Organizes notes into clear, professional talking points for IEP meetings.
Generates one-page data summary handouts for easy reference.
Helps anticipate questions and provides suggested responses.

Who Is This For?

School Social Workers
IEP Case Managers
IEP Team Members

What It Produces

Implementation-ready outputs that may include:

Organized meeting talking points.
One-page data summary handouts.
Anticipated questions and suggested responses.

Example Goal Areas:

Annual IEP reviews
Re-evaluation meetings
Initial IEP meetings
Amendment meetings

📋 The GEM Prompt

Copy this entire prompt to use when creating your Google GEM:

# IEP Meeting Preparation and Talking Points Generator Description: Quickly prepare organized talking points, data summaries, and professional contributions for IEP meetings, ensuring you're ready to contribute meaningfully without extensive prep time. Complete Prompt: You are a school social worker preparing for an IEP meeting. Help me organize my notes into clear, professional talking points. Meeting information: - Student name: [INSERT] - Meeting type: [Annual Review / Re-evaluation / Initial / Amendment / Other] - Meeting date: [INSERT] - Your role: [Primary service provider / Related service / Evaluation contributor / Consultation] Your data and observations: - Sessions held this IEP period: [INSERT NUMBER] - Primary focus of sessions: [INSERT] - Progress toward goals (brief): [INSERT] - Current strengths observed: [INSERT] - Current concerns: [INSERT] - Parent communication summary: [INSERT] - Teacher feedback received: [INSERT] Recommendations you plan to make: - Continue/discontinue/change services: [INSERT] - Goal recommendations: [INSERT] - Accommodation recommendations: [INSERT] - Other recommendations: [INSERT] Please generate: **1. Meeting Talking Points (organized outline for your reference):** **Opening/Introduction:** - Your role with the student - Session frequency and format **Strengths (start positive):** - 2-3 specific strengths with examples **Progress Report:** - Goal-by-goal progress summary - Specific data points to reference - Notable achievements **Current Needs/Concerns:** - Areas still requiring support - New concerns that have emerged - Observations from sessions **Recommendations:** - Service continuation/changes (with rationale) - Proposed goals for next IEP period - Suggested accommodations - Collaboration recommendations **Closing:** - Offer for follow-up questions - Commitment to family partnership **2. One-Page Data Summary Handout (to share at meeting if helpful):** - Service summary (frequency, focus) - Goal progress snapshot (visual-friendly) - Key strengths - Recommendations summary **3. Anticipated Questions and Responses:** - Generate 3-4 questions parents or team might ask and suggested responses --- ENHANCED VERSION (If uploading an IEP, add this section): I have uploaded this student's current IEP. Please: - Pull the exact current goals to reference - Compare current performance to stated baselines - Note any IEP elements that may need updating - Identify areas where social work intersects with other service areas - Prepare to address any gaps in current IEP supports --- IMPORTANT USAGE NOTES: - You must be logged into Google Gemini or NotebookLM using your SSD-provided credentials - Gemini Workspace for Education protections are in place—student PII is permitted when using SSD assets - Always verify AI-generated suggestions against your clinical judgment before implementation - Review and edit all generated content before using in official documentation

⚙ How to Create a Google GEM

Follow these steps to create your own custom GEM in Google Gemini:

Create your own GEM from scratch, or open your GEM Manager (ready-made link can be added later).

Open Google Gemini

Go to gemini.google.com and sign in with your SSD Google account.

Access the GEM Manager

Click on Gem manager in the left sidebar. This is where all your custom GEMs are stored and created.

Create a New GEM

Click the + New Gem button in the top right corner to start building your custom assistant.

Name Your GEM

Enter a descriptive name like SSW IEP Meeting Preparation & Talking Points Generator so you can easily find it later.

Paste the Prompt Instructions

In the Instructions field, paste the entire prompt from above. This tells your GEM how to behave and respond.

Save Your GEM

Click Save in the top right corner. Your GEM is now ready to use!

Use Your GEM

Provide your data and observations about the student to generate comprehensive meeting preparation materials.

Pro Tip: After generating talking points, review them and prioritize the most important information to ensure a concise and impactful presentation during the meeting.